The approval sheet
The full list is below. Read the third column: it is a compact summary of what each drawing is actually responsible for.
| Drawing | Number | Rev | What it fixes | Approved (Y/N) | Date and signature |
|---|---|---|---|---|---|
| Furniture layout plan | GA-01 | R2 | Room use, furniture footprint, circulation widths | ||
| Demolition and masonry plan | CV-01 | R1 | What is removed, what is built, structural undertaking | ||
| Flooring layout | FL-01 | R1 | Material per room, tile setting-out, threshold levels | ||
| Reflected ceiling plan | RCP-01 | R3 | Ceiling levels, cove positions, fixture locations, AC grilles | ||
| Electrical layout | EL-01 | R2 | Every socket, switch, light, data and AC point with heights | ||
| Plumbing layout | PL-01 | R1 | Inlet and outlet positions with heights above floor | ||
| Kitchen plan and elevations | KT-01/02 | R3 | Unit sizes, appliance cut-outs, counter height, backsplash | ||
| Master bedroom elevations | BR-01 | R2 | Wardrobe internals, bed panel, bedside, loft | ||
| Bedroom 2 elevations | BR-02 | R1 | Wardrobe internals, study, loft | ||
| Living room elevations | LV-01 | R2 | TV unit, back panel, crockery unit, niche lighting | ||
| Bathroom elevations | BA-01/02 | R1 | Vanity, mirror, shower zone, niche, fittings heights | ||
| Door and window schedule | DW-01 | R1 | Sizes, swings, hardware, finishes | ||
| Material and finish schedule | MS-01 | R2 | Brand and code against every surface | ||
| 3D visualisations | 3D-01 to 08 | R2 | Agreed look; subordinate to the dimensioned drawings |
Where a 3D view and a dimensioned drawing disagree, the dimensioned drawing governs. State it on the form.
How to run a design approval
- Approve the set, not individual drawings in isolation. A ceiling plan approved without the electrical layout beside it approves nothing.
- Record the revision number. 'Approved' with no revision is unusable six weeks later when there have been three more issues.
- Walk the electrical layout physically before signing it; it is the drawing with the most consequences and the least visual appeal.
- Sign and date on the same sheet. Approvals given in a chat thread do not survive a dispute.
What it prevents
- A 3D view treated as a dimension. Renders are for agreement on look; they are not measured.
- Manufacture starting on revision 1 while revision 3 exists. A signed revision number is the only defence.
- A variation that both sides believe was always included. The approval date draws the line.
See how it fits the sequence on the process page, and record changes on the change request form.
Frequently asked questions
How many revisions are normal before approval?+
Two to three on the layout, two on elevations and two or three on the reflected ceiling plan. More than four revisions on one drawing usually means the brief was incomplete rather than the design was poor. A well-filled client brief typically removes one full round.
Do 3D views need to be approved?+
Yes, but with a caveat written on the form: they are approved for look, not for dimension. Renders exaggerate space, shift colour with lighting settings and frequently show furniture that is not in the contract. The dimensioned drawings govern.
Which drawing is most often skipped?+
The material and finish schedule. Everyone approves layouts and elevations and then leaves the finishes to a conversation. A schedule with a brand and code against every surface is what makes the other thirteen drawings buildable to a checkable standard.
What if I want a change after approval?+
That is normal and it is a variation. Raise it on a change request form with the cost and time impact, and both sides sign before the work starts. The approval form is not there to stop changes; it is there so that everyone knows a change has happened.
Can approval be given by email?+
It can, as long as the email names the drawing numbers and revisions being approved. What does not work is 'looks good' against an attachment, six weeks and three revisions ago. The form exists to make the record unambiguous.